The fastest way to get an accurate embroidery digitizing quote isn't asking for a generic price list — it's sending the right details upfront so there's no back-and-forth before work can even start. Here's exactly what to include so you get a real number the first time.

1. Your Logo File

Send the highest-quality version of your logo you have — vector (AI, EPS, PDF, SVG) if possible, or the largest available image file if not. A blurry screenshot pulled off your website is workable, but it usually means a follow-up question before pricing can be finalized, which adds a delay you don't need.

If you have more than one version of your logo (a full-color one and a simplified one, for example), send both — it lets us quote whichever version actually fits your project best rather than guessing which one you meant.

2. Finished Size

Tell us the exact width or height you need the design stitched at. Size directly affects stitch count, and stitch count is one of the biggest factors in both price and turnaround — a 3-inch left chest logo and a 10-inch jacket back version of the same design are priced very differently.

Size and placement affect stitch count more than almost anything else — and stitch count is what actually drives price.

3. Garment or Fabric Type

Let us know what the design is going onto — polo shirts, caps, jackets, denim, leather, or something else. Fabric affects density, underlay, and sometimes stitch type, all of which can factor into the final quote, especially for tricky materials that need extra stabilization.

4. Placement

Left chest, full back, cap front, sleeve — placement affects both the size constraints and sometimes the technique (a cap front logo may need to account for curvature, for instance). If you already know where the design is going, mention it; it saves a clarifying question later.

5. Machine Format or Machine Brand

If you know your embroidery machine's brand (Brother, Tajima, Melco, and so on) or the file format it reads (DST, PES, EXP, VP3), include it. If you're not sure, that's fine too — just tell us the brand and we'll figure out the right format for you.

6. Order Quantity

Digitizing itself is a one-time fee regardless of how many pieces you're producing, but letting us know if this is for a single sample or a 500-piece production run helps us flag anything in the design that might cause issues at scale before it becomes a costly problem.

💡 Quick Tip

You don't need to fill out a long form — a single message with your logo attached and these details in a sentence or two is all it takes. We'll ask if anything's missing.

7. Your Deadline (If You Have One)

If you're working against a hard deadline, say so upfront rather than after the quote is sent. It gives us the best chance to slot your file into rush production if needed, rather than discovering a scheduling conflict partway through.

What Happens After You Send This

With these details in hand, we can usually send back an accurate, no-obligation quote within the hour — no guesswork, no generic price list, and no multiple rounds of "can you clarify" before you get a real number.

Final Thoughts

A complete quote request usually gets you a same-hour answer; an incomplete one means an extra email or two before pricing can even start. Send us your logo, size, fabric, and placement, and we'll take it from there.